DATA PRIVACY NOTICE
The Parochial Church Council (PCC) of St Boniface Bunbury
Approved by Bunbury PCC on 9 July 2024
We are committed to protecting and respecting your privacy.
This notice explains about the personal data we capture and store, the purposes for which we will use it, the lawful bases for processing data, where we transfer data to, how long we will keep your data, and your rights.
This privacy notice is written in the context of the UK General Data Protection Regulations (UK GDPR).
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the UK General Data Protection Regulation (the “UK GDPR”).
2. Who are we?
The PCC of St Boniface Bunbury is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
The PCC of St Boniface Bunbury complies with its obligations under the “UK GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: -
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To enable us to provide a voluntary service for the benefit of the public in the ecclesiastical Parish of Bunbury and surrounding areas;
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To administer membership records (the Church Electoral Roll);
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To fundraise and promote the interests of the charity;
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To manage our employees and volunteers;
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To maintain our own accounts and records (including the processing of gift aid applications);
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To inform you of news, events, activities and services running at St Boniface, Calveley Chapel and throughout the Parish;
4. What is the legal basis for processing your personal data?
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Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations;
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Processing is necessary for carrying out obligations under employment, social security or social protection law;
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Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided:
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the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes);
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and there is no disclosure to a third party without consent.
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5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church for purposes directly connected with church business. We will only share your data with third parties with your consent.
6. How long do we keep your personal data ?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [see footnote for link].
Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.
7. Your legal rights and complaints
Unless subject to an exemption under the UK GDPR or DPA 2018, you have the following rights with respect to your personal data:
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The right to be informed about any data we hold about you;
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The right to withdraw consent at any time;
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The right to request a copy of your personal data which we hold about you;
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The right to request that we correct any personal data if it is found to be inaccurate or out of date;
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The right to request your personal data is erased where it is no longer necessary for us to retain such data;
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The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
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The right to object to the processing of your personal data (if applicable);
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The right to obtain and reuse your personal data to move, copy or transfer it from one IT system to another (if applicable).
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact the Parish Administrator at St Boniface Bunbury at: parishadmin@stbonifacebunbury.org
If you have any concerns or queries about how the Bunbury PCC handle your personal data, please contact the Data Protection Officer at DPO@stbonifacebunbury.org
You have the right to make a complaint at any time to the Information Commissioner online at: https://ico.org.uk/make-a-complaint/data-protection-complaints/data-protection-complaints/ or by phone on 0303 123 1113 (local rate).
[1] Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: https://www.churchofengland.org/about/libraries-and-archives/records-and-information-management